(APPROVED
BY SSIT BOG AdCom-September
11, 1982)
1.0 These
Bylaws provide for the supervision and management of the Society affairs, in
accordance with the Society Constitution.
Amendments shall be made as prescribed in the Constitution, Article VIII.IX
.
2.0 Membership: the Constitution, Article III, provides for Members, Affiliates and Honorary Members of the Society. Annual fees are prescribed in Bylaw 14.0 of this document
.
2.1
Honorary Members: Such
membership, exempt of the payment of the annual fee, shall be based on the
recommendation of the Society Awards Committee, the endorsement of the Ad Com
and the approval of the Executive Director General Manager
of IEEE.
2.2 Affiliates: Affiliation may be based on membership in
societies other than IEEE that have been recognized for affiliate purposes by
specific action of the BOGAd Com.
A list of approved societies will be maintained by the TAB Technical
Activities Secretary of the IEEE.
Further, affiliates may join in accordance with any other provision that may be
incorporated in the IEEE Policies and ProceduresRules and
Regulations. Affiliates have all the rights and privileges of
Society Members and may serve in capacities that do not require IEEE membership
as a prerequisite.
3.0 Administrative Committee: The Constitution, Article V, designates the Board of
Governors (BOG) Administrative Committee (Ad Com)as
the governing and administrating body of the Society. This Bylaw describes the
composition and procedures of the BOGAd Com.
3.1
There shall be nine elected members at large for three year
terms, three being elected each year.
There shall be eight divisional members appointed for
two year terms by each of the IEEE Division Directors coincident
with the Divisional Director’s term.
3.2
Associate members: The Constitution, Article V, provides for
Associate members of the BOGAd Com.
appointed by the President with advice and consent of Ad Com, to perform
special functions for the Ad Com. Associate Members may
or may not be SSIT members and have no vote.
3.3
The BOG Ad Com
may vote vacant the position of any elected or appointed BOG member of
IEEE Liaison Divisional Representative who misses three
consecutive meetings of the BOGAd Com.
3.4 Vacancies for elected member positions may be filled by appointment by the President, with the advice and consent of the BOG until the next election by the members. Vacancies for divisional representatives positions shall be filled by the IEEE Divisional Director corresponding to the vacant position.
3.5
The Constitution, Article VII
provides for society meetings. The
President shall call an Annual Meeting of the BOGAd Com,
normally for the month of December October,
but in no case earlier than at the end of the two month interval following the
mailing of ballots for election to BOGAd Com.
3.6
Robert’s Rules of Order (Revised) shall govern conduct of BOG Ad
Com meetings on all matters not otherwise specified in these
Bylaws or the Constitution.
4.0 Nomination and election of Members at Large: The Nominations and Appointments Committee on or before May 1st of each year shall prepare a slate of names to fill forthcoming vacancies of the Ad Com.
4.1 One or more candidates for each vacancy shall be prepared by the Nominations and Appointments Committee. Recommendations for such nominees shall be solicited by the Chairman of the Nominations and Appointments Committee from the members of the Ad Com and from the chairmen of all other organizational entities of the Society. The Chairman of the Nominations and Appointments Committee shall cause to be published for the Society membership a call for nomination by petition in the March and June issues of Technology and Society Magazine. Petitions must be received by the Chairman before July 15th. A petition nominating a Society Member in good standing and supported by the identifiable signatures of at least 20 Society Members shall automatically place that member’s name on the slate. The Chairman of Nominations and Appointments Committee shall ensure that all candidates are Society Members in good standing, and are willing to serve if elected. The ballot should be mailed to the Society membership on or before August 15th, with a statement that only those ballots received at IEEE Headquarters by September 30th will be counted. The results of the vote shall be transmitted to the SSIT President and Secretary prior to the date of the Annual meeting of Ad Com.
4.2 SSIT President shall
declare those candidates having a plurality of votes to be elected, subject to
ratification by the BOG Ad Com
at its Annual Meeting, and shall so inform the Nominations and Appointments
Committee. Ties shall be broken by the BOG Ad
Com. If the position vacancy
cannot be filled in this manner, the BOG Ad Com
may hold make
contingent elections. The Secretary
shall expeditiously notify the Secretary of the IEEE TAB Technical
Activities Board of the new BOG Ad Com
Membership.
5.0
Officers: The
Constitution, Article V, provides for the President, Vice President, Secretary
and Treasurer (Secretary-Treasurer).
5.1
The Nominations and Appointment Committee shall submit
nominations for President and Vice President at the Annual Meeting. Nominations from the floor may be made. The candidate for each office receiving the majority
of votes legally cast shall be declared elected. Ad Com members may appoint, in writing, duly
delegated alternates to represent them at Ad Com meetings. If no candidate receives a majority of the
vote, a run off election will be held by eliminating the candidate with the
minimum vote. Ties will be resolved by
the Chairman.
5.2
The President shall appoint the Secretary and Treasurer (or Secretary/Treasurer).
5.3 All officers shall continue to serve until their successors take office formally on the first day of the year.
5.4
The President shall supervise the affairs of the Society,
shall designate in writing and have made known to all BOG Ad
Com members the duties of all the officers and other members of
the BOGAd
Com, and shall speak for the Society on all matters not
specifically delegated to others.
5.5
Except as specified in V.14 of the Constitution, The the
succession to act for the President in his absence or incapacitation shall
be: Vice President, Past President,
followed by those Members at Large having most recently served in such
positions, then followed by a Member at Large selected by vote of the BOG Ad
Com at a meeting called in accordance with the provisions of the
Constitution.
5.6
The Secretary and Treasurer shall be responsible for keeping the
records of the BOG Ad Com
in the areas commonly ascribable of each of their functions. They shall prepare and distribute reports,
notices, or such documents as may be required by the President and the BOGAd
Com.
6.0
Society Business: The
President and other Officers shall conduct Society affairs subject to the
Constitution, Articles I and VII, these Bylaws and
the advice and consent of the BOG Ad Com.
6.1 No BOG meeting shall be held for the purpose of transacting business unless each member shall have been notified at least 30 days prior to the time and place of such meeting.
6.2
If less than a quorum are present at a duly called meeting,
tentative actions may be taken. Such
actions will not become effective until ratified by a majority of BOGAd
Com.
7.0
Publications Board Committee
7.1
The Publications Board Committee
shall be responsible for establishing publication policies by which the needs
of Society members will be satisfied.
It shall monitor and evaluate the Society publications and take action
to achieve their optimum effectiveness. It shall prepare and recommend, for
adoption by the BOGAd Com,
procedures for the evaluation and acceptance of materials for publication. It shall collect and publish such
information about Society members as is considered significant.
7.2
The chair of the Publications Board is a voting
member of the BOG and is appointed by the President for a one year term with
the advice and consent of
the BOG.
The chair may serve up to three consecutive terms in this office.
7.3
The Society shall publish periodically the IEEE
Technology and Society Magazine which shall be the regular publication of the
Society sent to all Society members in consideration of a part of their payment
of the annual Society membership fee and may not be deleted. It shall be available to other members of
IEEE and non-members at subscription fees to be determined by the BOG Ad
Com in accordance with these Bylaws and IEEE Constitution,
Bylaws, and Policies and Proceduresregulations.
7.4
The Editor of the society Magazine shall be appointed by the President, with
advice and consent of the BOGAdCom. The length of term of appointment,
eligibility for reappointment, and the amount of the honorarium for services,
if any, shall be determined by the BOGAd Com. Within the approved publication policies,
the editor shall have the administrative authority for the acceptance of
material to be published in the magazine.
7.5 The Society may publish an IEEE Transaction on Social Implications of Technology. The Transactions shall contain the technical papers reviewed and accepted by the Technology and Society Committee in accordance with procedures of the Society.
7.6
The Editor of the Society Transactions shall be appointed by
the President
with advice and consent of the BOGAd Com. The length of term of appointment,
eligibility for reappointment and the amount of honorarium for services, if
any, shall be determined by the BOGAd Com. Within the approved publication policies,
the Editor shall have the administrative authority for the acceptance of
materials to be published in the Transactions.
8.0
Committees of the Society may be formed as provided in the
Society Constitution, Article V.15.
Each of the following five
Committees will be headed by a Chairman
appointed by the President with advice and consent of the BOGAd
Com to serve as Committee Chairman:
Publications
Committee
Awards and Recognition Committee
Chapters
Committee
Ethics Committee
Technology and Society Committee
Meetings Committee
In accordance
with Article V of the Society Constitution, the Chairman of Publications
Committee and the Chapter Coordinator are full voting members of Ad Com. The other
Committee Chairsmen,
if not members of BOG AdCom
in other capacities, shall be BOG Ad Com
Associate Members without no
vote.
8.1
The function of each committee shall be to establish policy
and coordinate the work of its constituent subcommittees, working groups and
task forces as required. The committee
may consist of officers, members at large and liaison members from other SSIT Committees, other IEEE organizationals units and
affiliated societies as needed.
9.0 Awards and Recognition Committee
9.1 The Awards and Recognition Committee shall be responsible for the development and administration of awards sponsored by the Society. These shall include awards for significant contributions to the society.
9.2 The Awards and Recognition Committee shall develop selection procedures and administer presentation policies for the IEEE Barus Award for Outstanding Service in the Public Interest.
10.0 Chapters Committee
10.1 The Chapters Committee shall be responsible for administration of Society policy between the Society and its Chapters.
4.1
The Chairman of
the Chapters Committee is designated the Chapters Coordinator as provided for
in the Society Constitution, Article V, and is a full voting member of the Ad
Com.
10.2 Each chapter chairman shall become a member of the Chapters Committee for the term of office.
10.3 The Chapters Committee shall promote the organization and effective performance of Society Chapters in the Sections of the IEEE.
10.4 The Society Membership Subcommittee of the Chapters Committee shall promote membership in the Society. It shall be responsible for designing and recommending activities and services to attract and benefit new members.
11.0 Technology and Society Committee
11.1 The Technology and Society Committee shall be responsible for establishing policies which will stimulate among Society members the acquisition of new knowledge and technology and the interchange of ideas and experience, and for appraising the performance of the Technology and Society Subcommittees.
11.2
Each Technology and Society Subcommittee shall be responsible
for the evaluation and dissemination of information in its field of interest. It shall be responsible for the solicitation,
selection and grading of papers to be presented at sessions
of Society meetings. It
shall be responsible for the initiation, preparation and formulation of
position papers, technical and professional guides, and procedures for their issue
in accordance with the IEEE Constitution, Bylaws, and Policies and Procedures regulations. It shall provide
asssistance to Chapters formed within its respective scope. Local program committees shall decide the
number of sessions and the number of papers required. It shall be responsible for the organization
and supervision of the work of subcommittees as may be found necessary for the
effective handling of the technology encompassed within its field of interest.
12.0 Meeting Committee
12.1
The Meetings Committee shall be responsible for the
administration of meeting policy of the SSIT.
It shall prepare procedural manuals for arranging and conducting
meetings. As desirable, it shall cooperate
with other units of IEEE organizational
units and other technical societies to improve scheduling of meetings to
avoid duplication of technical content.
12.2
The Meetings Committee is responsible for coordinating the SSIT participation
in IEEE General Meetings and meetings of
other societies., such as the International Convention.
12.3
The Meetings Committee shall be responsible for managing and
operating the SSIT International Symposium on Technology and Society. General
Meetings.
4.1
The Meetings
Committee shall make arrangements for special conferences sponsored by SSIT or
its constituent administrative units.
It shall also coordinate SSIT participation in special conferences
jointly sponsored with other units of the
IEEE or other societies.
12.4
For all SSIT meetings, the appropriate committee shall submit
budgets and plans to the Chairman
of the Meetings Committee for approval in accordance with policies established
by the BOGAd
Com, and for transmission to the IEEE General Manager
for approval in accordance with the IEEE Constitution, Bylaws and Policies and Procedures. Regulations.
13.0
Ethics Committee
13.1
The Ethics Committee shall be responsible for the recommending policies which
will stimulate among Society members an understanding of the ethical responsibilities in the practice
of engineering and its related technology.
13.2
Ethics Committee and its subcommittees
shall be responsible for the evaluation and dissemination of information in its
areas of interest. It shall be
responsible for the preparation and formulation of position papers,
professional guides, and procedures for their issue in accordance with the
IEEE Constitution, Bylaws, and Policies and Procedures.
14.0
Committees of BOG Ad Com
14.1
The Standing Committees of BOG Ad Com
are:
Constitution and Bylaws Committee
Nominations and Appointments Committee
Finance Committee
History Committee
Audit and Review Committee
The President Ad
Com will appoint a Chairman
for each of the above committees with advice and consent of the BOG. In accordance with Article V of the
Constitution the above committee chairsmen
if not members of the BOG Ad Com
in other capacities shall be BOG Ad Com
Associate Members without no
vote.
14.2
Constitution and Bylaws Committee: The Constitution and Bylaws Committee shall consist of a Chairman
and two other members. It shall
investigate all matters related to the recorded laws and regulations of the
Society. It shall be responsible for
editing and coordinating the Constitution, Bylaws and Manuals, and calling to
the attention of the BOG Ad Com
any inconsistency between current practice and recorded legal
requirements. It shall examine
proposals for the amendment of the Society
governinggoverning
documents and recommends final drafts of amendments for adoption by
the BOGAd
Com.
14.3
Nominations and Appointments Committee: The Nominations and Appointments Committee
shall consist of the Chairman and two four
other members. At least one
member will not be a voting member of the BOG. No more than two
shall be voting members of the Ad Com. It shall study the requirements of offices to be filled and the
qualifications of available personnel.
It shall present suitable candidates for election by the membership and BOG
Ad Com as required by the Society Constitution and Bylaws.
14.4
Finance Committee: The
Finance Committee shall consist of the Treasurer as Chairman
and two three
other members. It shall maintain a
continuing audit of the financial position of the Society, assist the Treasurer
in preparing the annual budget and advise the BOG Ad Com
relative to financial affairs.
14.5
History Committee: The
History Committee shall consist of a Chairman,
the Society Secretary and one additional member. It shall maintain a complete file of the minutes of Society BOG Ad
Com and any other datae it
considers of historical significance.
It shall be responsible to maintain liaison with IEEE Organizational
Units Boards on the history of the societal
aspects of electrotechnology.
14.6
Audit and Review Committee: The Audit Committee shall consist of a Chairman
and two additional members. It shall
audit the financial operations of the
Society annually. It shall issue an
annual report
review to the membership.
15.0 Finances
15.1 The Society fiscal year shall begin January 1.
15.2
Corporate IEEE Headquarters
shall act as bursar for the funds of the Society, collecting fees, keeping
records of income and expenses, and serving as depository for the Society funds
except as hereinafter provided.
15.3 Payments of Society expenses authorized by the budget shall be made on order of the Society Treasurer.
15.4
Duly appointed and authorized general
committees for Society meetings may arrange for the deposit and disbursement of
funds required for the conduct of a meeting, conference, symposium or
convention in accordance with a budget approved by the Chairman
of the Meetings Committee in accordance with policies established by the BOG Ad
Com and also approved by the IEEE General Manager in
accordance with the IEEE Constitution, Bylaws and Policies and Procedures requirements. Funds shall be handled and insurance and
bonding obtained in accordance with IEEE Policies and Proceduresregulations.
15.5
The annual fee for membership in the Society shall be
established by the BOGAdministrative
committee except that fees for Students shall conform to the IEEE Bylaws and
Policies and Procedures regulations.
15.6 The annual fees for Affiliates shall be the annual fees required of Society members plus the affiliate surcharge set by the IEEE.
4.1
Annual fees for
special categories of members shall be the fees established by the IEEE for all
special membership in Groups and Societies.
15.7
The annual budget shall be prepared by the Treasurer and the
Finance Committee and submitted for approval to the BOGAd
Com. When so
approved, the budget shall be forwarded by the BOG Ad
Com to the IEEE Technical Activities Board for recommendations to
the IEEE Executive Committee in accordance with the IEEE Constitution,
Bylaws and Policies and Procedures Regulations.