| Educational Facility Management |
| Schedule | Brochure | Registration | Directions | |
| The New Jersey Educational Facility Management Program is a cooperative effort between Rutgers University and the New Jersey School Buildings and Grounds Association. The program is designed to meet the professional and educational needs of directors, supervisors and managers of buildings and grounds for school systems in the State of New Jersey. These needs are met through a series of seven courses that address management issues unique to the operations of an educational facility. Instructors engage the experienced, adult student in the learning process by using interactive teaching methods, including class discussions and group exercises. The seven courses in the program are: The seven courses in the program are: - Management Supervision and Human Resources Each student is awarded a certificate upon satisfactory completion of each course and full payment of all fees. Upon successful completion of all seven courses, the Center for Government Services, Rutgers, The State University of New Jersey, will award Certificates of Completion to each individual meeting the requirements of the program. Course Descriptions Management Supervision and Human Resources - 27 hours In this management course, the instructor will examine with students the changing role of the buildings and grounds supervisor. The course will focus on the role, responsibilities, and relationships of manager with staff, other departments in the school system, and school administration. The instructor will explore with students a number of relevant topics including: leadership and decision-making; supervising and delegating; teamwork; communicating and listening; strategic planning and implementing plans; problem solving, and conflict resolution and negotiating techniques. The course will cover these topics in the context of school systems and established personnel practices, labor relations, staff development, custodial management, and salary administration. Financial Management and Purchasing - 18 hours The Financial Management and Purchasing course will address issues that educational facility managers deal with on a regular basis. In the financial management area, the instructor will examine with students the significance and general principles of a cost accounting system; General Acceptable Accounting Practices (GAAP), budget preparation, auditing procedures, and cash flow analysis. In the purchasing area, the instructor will review effective purchasing practices of supplies and equipment; public contract laws as they relate to purchasing goods and services, cooperative purchasing procedures, change order regulations, and certification of funds. The advantages and disadvantages of the competitive bidding process will be covered. The course will emphasize the importance of standardized procedures and clear communication between the school buildings and grounds departments and administration. Information Systems - 15 hours Information Systems will focus on the impact and the effective and efficient use of computers and computer systems in schools. Students will explore internal and external telecommunication and transportation support systems. The instructor will present basic concepts of personal computers and their usefulness to the school buildings and grounds operation. The instructor will demonstrate and discuss applications including a detailed plan for developing a database. Students will spend time in a computer lab. Microsoft Office Suite programs will be introduced. Environmental and Governmental Code Compliance - 18 hours The Environmental and Governmental Code Compliance course will cover regulatory codes and enforcement procedures in relation to school buildings and grounds operation. Students will compare the similarities and differences among fire, health, educational buildings, DEPE, PEOSHA, insurance, Right-to-Know, AHERA, recycling, radon, superfund, and other environmental regulations. Also, participants will look at the importance of regulatory requirements on lead in the water and elementary art. Structural and Mechanical Systems - 15 hours The first part of this course deals with structural foundations. Instructors provide an overview of the construction process followed by a survey of the types of facilities managed by students in the class. Structural plans and designs are examined with regard to the use of different types of materials, e.g. concrete, masonry, steel, wood, glass, and plastic structures. The advantages and disadvantages of renovation and upgrades of each type of material are discussed. In the second part on mechanical systems, students will increase their skills in analyzing plot plans, blueprints, and operational plans as they relate to construction designs and specifications. The instructor will examine with students the exterior and interior plumbing of school buildings. Students will review sewerage drainage, HVAC, refrigeration, fire protection and detection, electrical power sources, motor control, boiler operations, safety and alarm, integrated clocks and communication systems. Preventive Maintenance - 15 hours In this course, students will develop individual preventive maintenance programs for their schools. Instructors will discuss with students the relationship of building design, maintenance programs for different structures, and related cost of equipment and materials for upkeep of buildings and grounds. Instructors will review the theoretical and practical aspects of planning, scheduling and evaluation including time motion studies, life cycle formulas, and monitoring programs. Instructors will discuss efficient and effective maintenance practices including environmentally sound turf, tree and shrub management; pest control programs; recreational facilities in and around the school, such as playgrounds, swimming pools, and equipment; and sidewalks and parking lots. Students will conduct an assessment of their own schools, and will bring their individual assessments to the classroom. Together with the instructor, students will develop and design a preventive maintenance program and monitoring schedule for their schools. Energy Management - 6 hours In Energy Management, the instructor will examine with students the effect of efficient energy systems on the facilities management operation. The course identifies available sources of energy and efficiency levels pertaining to building design. Students will review energy conservation measures for steam, electricity, heating, ventilation, and air conditioning systems. Admission Requirements for Entrance into the Program All participants must be high school graduates or hold a high school equivalency certificate. At least one year of supervisory experience in a school district is recommended. Requirements for CEFM Designation Individuals interested in receiving New Jersey state certification must have a minimum of two years experience as a supervisor of building and grounds employed by a district board of education and must have graduated from the NJ Educational Facility Management Program offered by the Center for Government Services (Center) at Rutgers, The State University. Upon meeting the above two requirements, a candidate must provide proof of graduation (Rutgers certificate of completion or transcript) and written proof of two years experience from their Superintendent or Business Administrator on district letterhead or copies of employment contracts for each year of experience. Documentation with completed application form should be submitted to the New Jersey Department of Education (DOE), Office of School Facilities Financing, PO Box 500, Trenton, NJ 08625-0500. An application form can be obtained from the DOE or from the Center’s Web site, www.policy.rutgers.edu/cgs (see program area for Facility Supervisors). This state form also provides information about other ways individuals employed as supervisors by a district board of education can comply with N.J.A.C. 6A:26-16.1(a). Certified Educational Facilities Manager Upon completion of the Certified Education Facility Management Program, you must submit the form shown below to the NJ State Department of Education. please read form details before submitting. Registration Please use the enclosed application form to register prior to the course’s scheduled starting date. Faxed registrations (732/932-3586) are accepted with a voucher. The University reserves the right to cancel any course if there is insufficient enrollment. If you have any questions, please call 732/932-3640, ext. 647. Upon receipt of your completed application form and check, voucher or credit card information, a class space will be reserved for you. No confirmations will be sent. Withdrawal CGS will refund the full course fee less a $25 processing charge to any student who notifies CGS in writing of his/her intent to withdraw. Notices of withdrawal must be submitted at least 48 hours before the course is scheduled to start. Withdrawal notices sent by fax (732/932-3586) will be accepted as well as notices sent by mail. Send withdrawal notice to: NJ Educational Facility Management Program Information Questions may be directed to: Center for Government Services Telephone: 732/932-3640, ext. 647 Visit the NJ School Buildings and Grounds web site at: www.NJSBGA.org Lifetime Learning Tax Reporting Requirements Since you may be eligible for a tax deduction under the new Lifetime Learning Tax Act, Rutgers records the name, address, and social security number of all continuing education students. |
